Database for galleries
ITGallery is an art gallery database that keeps artworks, artists, contacts, exhibitions and sales connected in one place, easy to search and use every day. Unlimited artworks, plus a free app for iPhone, iPad and Android that also works offline.
More than 3,000 art professionals manage their collections with ITGallery
Inventory management
Organize artworks, artists, contacts, exhibitions and sales from a single database. All the information is linked, so you can access the history and context of every artwork, artist or contact whenever you need it.
All features
Your database works with you: find any artwork in seconds, track its status and location, and generate the documents you need, all without leaving your database.
Search and filter your inventory by artist, availability, location, artwork type, dimensions and other fields to quickly find what you need.
See where every artwork is and whether it is available, reserved, sold, on loan or in any other status.
Select the artworks you need and create PDFs, fact sheets and other documents using the information stored in your database.
Keep photos, certificates, invoices, dossiers and documents linked directly to each artwork.
Store your artworks’ information in different languages and use each version whenever you need to share it or create materials.
Invoicing and sales
Prepare offers, record sales and generate invoices using the information you already have in ITGallery. Keep the prices, buyers, payments and documents of every transaction together, so you can check its history whenever you need to.
Showrooms
Create selections of artworks and share them on a web page with your own branding. Control access with a password, decide which prices are visible and find out which artworks spark the most interest among your collectors.
App for galleries
Look up artworks, prices and contacts. Prepare selections and share information by email or WhatsApp wherever you are: at a fair, a visit or a meeting. Access your catalog even offline. For iPhone, iPad and Android.
Email marketing
Segment your contacts, create campaigns and send newsletters without moving data between different tools. Organize your lists, design your emails and check the results of every send from the same place where you manage your gallery.
Data migration
Switching systems doesn’t mean starting from scratch. We help you move the information on your artworks, contacts and activity so you can start working in ITGallery with your archive already organized. We take care of the migration and support you throughout the switch.
The questions we hear most before people get started. If something is missing, write to us and we’ll give you a straight answer.
It’s a system that brings together everything a gallery manages: artworks, artists, contacts, exhibitions, sales and documents. Unlike spreadsheets and scattered folders, the information is connected and always up to date.
Your inventory of artworks and editions, the artists you work with, your contacts and collectors, exhibitions and fairs, consignments and loans, sales and invoices, and all the related documents: images, certificates, dossiers…
By entering each artwork just once, with its details, images, prices and documents, and keeping its status and location up to date. From that record you generate PDFs, add it to showrooms or sell it, without re-entering any data.
Yes. Each artwork has its location and sub-location, a status (available, reserved, sold, on loan…) and a movement history. You can filter your inventory by any of them.
Each artwork supports several prices and currencies, and editions are recorded copy by copy, with their artist’s proofs and the availability of each one. Images, certificates, invoices and other documents are stored in the artwork’s own record.
Yes. Your data is stored on servers in the European Union, with daily backups and encrypted connections. Each member of your team logs in with their own user and only sees the modules you authorize.
Start whenever you’re ready
No commitment. Explore ITGallery and see if it fits the way you work.